Meetings:
Regular monthly meetings will be held at 7:00 PM, the last Tuesday of every month.
The meetings will include a business session, a program of interest to carvers, and a
Carving of the Month competition, except for the two social meetings in September and
December. A Novice / Beginner competition will be held monthly. Best of Blue competition
will be held annually.
Carving Activities:
Informal carving sessions will be held on a regular basis. Carving classes will be offered
throughout the year. Information on classes will be available at the monthly meetings
and in the monthly newsletter “The K. C. Chipper.”
Membership:
Membership shall be open to any person interested in woodcarving and the education
and promotion of it. Upon the death of a member, a surviving family member can, at their
option, become an honorary member for one year and have all the rights and privileges as
members. This will include the right to show and sell the deceased member’s carvings.
Dues:
Each member is required to pay dues annually. Dues are due September 1st, in the
amount of $18.00 per year, plus $4.00 per year for each additional household member
interested in a membership. New members’ dues will be prorated by the amount of 1/12th
of the current year dues for each remaining month. The fiscal year of the corporation shall
end on August 31st.
Elected Officers:
A nominating committee of three (3) members shall be elected by ballot by the membership
at the June meeting and will report their slate at the July meeting.
The officers shall consist of a President, Vice President, Secretary, Treasurer, and
three (3) directors.
The elected officers shall be the Board of Directors, herein after referred to as “the
Board”, and shall serve for a term of one year, except two (2) directors who will serve a
term of two (2) years. One director will be elected annually for a term of two (2) years.
The most recent living past President, who shall have a full vote and serve a term of one
(1) year, shall be the third Director. In the event of the expiration of the 1-year and the
immediate past president is out of touch with our club, and alternate past president can be
appointed by the incoming President for this term.
Maximum tenure of officers shall be two (2) terms in the same office unless an exception
is approved by the membership.
The election of officers shall be held at the August meeting each year. The newly
elected officers will assume their duties at the September meeting.
Election will be by ballot. Write-in candidates must have given their approval before
their names can be entered on the ballot.
The President, with the approval of the Board shall fill vacancies in office, other than
President and Vice President, for the unexpired term by appointment. In case of a vacancy
in the office of President, the Vice-President becomes President. If the office of Vice
President is vacated for any reason a special election will be held at the next monthly
meeting to elect a person to fill the unexpired term.
Indemnification:
Every person who is or shall have been a Director or Officer of the Corporation and
his personal representative shall be indemnified by the Corporation against all costs and
expenses reasonably incurred by or imposed upon him in connection with or resulting
from any action suit or proceedings to which he may bee made a party by reason of his
being or having been a Director or Officer of the Corporation or of any subsidiary or affiliate
thereof, except in relation to such matters as to which he shall finally be adjudicated
in such action, suit or proceeding to have acted in bad faith and to have been liable by
reason of willful misconduct in the performance of his duty as such Director or Officer.
“Costs and Expenses “ shall include, but without limiting the generality thereof, attorneys’
fees, damages, and reasonable amounts paid in settlement.
Insurance:
An insurance policy providing liability coverage for Officers will be provided by
the KCWCI at no expense to the Officers of the club.
Quorum:
A quorum of four (4) Board members is required for a vote to be taken on any
business conducted by the Board.
Vote by club members:
Any vote taken of Club members requires a simple majority of Club members present.
Items of business, such as change in the Constitution or By-Laws, must be published
and distributed to the Club members at a regular monthly meeting and mailed to
all members via the K. C. Chipper. A vote will be taken at the next regular monthly meeting.
Items of business of a general nature may be introduced and voted on at the same
meeting.
Any item on a vote to be taken must be presented to the Club members present and fully
described or detailed.
No vote is to be taken without an opportunity for discussion of the item.
Audit:
An annual audit of the club Treasurer’s books will be made after the close of the fiscal
year by a two (2) member committee appointed by the President. This audit must
be completed before the third Tuesday in September, so the newly elected Treasurer
has access to the books upon assumption of office in September.
1. A budget will be prepared by the Board of each year to show projects and estimated
expenses, i.e. postage, printing, speakers fees, etc.
2. Total estimated income would be derived from estimated dues to be collected and
income from activities, i.e. shows, etc.
3. The fiscal year of the Corporation will end August 31st.
President:
The President will be the Chief Executive Officer, having powers and duties of
supervision and management. The President will preside over monthly and board meetings
and appoint all committees.
The President will be an ex-officio member of any committee or group operating
under the sponsorship of the KCWCI and will be notified of all meetings to be held.
The President’s name will be on the bank account and will be authorized to cosign
checks.
The President will be the designated officer of the club to sign any agreements
or contracts, unless that duty is delegated by the Board to another member.
The President will appoint a two (2) member committee to audit the Treasurer’s
books at the end of the fiscal year.
The President will be responsible for filing the insurance and non-profit reports.
Vice-President:
The Vice-President will preside in the absence of the President and serve as
program Chairperson.
The Vice-President will be an ex-officio member of any committee or group operating
under the sponsorship of the KCWCI and will be notified of all meetings to be
held.
The Vice-President will make all arrangements with the speakers and/ or program
material.
The Vice-President will serve on the Show committees.
The Vice-President is authorized to co-sign checks.
The Vice-President will be in charge of the competitions and door prizes at regular
meetings.
Secretary:
The Secretary will record and file the minutes of each meeting and will compose
a monthly newsletter. The newsletter will include the minutes of the previous
meeting. This newsletter is to be titled “The K. C. Chipper.”
The Secretary will send letter of thanks, sympathy, etc. as needed. This may be
done by an appointee: henceforth know as “Friendship Committee Chairperson”.
The Secretary will be responsible for the Roster of Membership and will keep
the member records updated. This may be done by an appointee: henceforth known as
“Membership Committee Chairperson.”
The Secretary will be responsible for count of attendance.
The Secretary will serve on the Show Committees.
Treasurer:
The Treasurer shall have custody of all funds and keep a bank account of said
funds in the name of the Kansas City Woodcarvers Club, Inc.
The Treasurer will receive and disburse money of the club and furnish a monthly
report of the financial status to the membership.
The bank account will be established showing names of the President, Vice-
President, and Treasurer. The signatures of the Treasurer and President will be required
on all checks in the amount of $500.00 and over.
The Treasurer will serve on the Show committees.
Director (Past President):
The Third Director Past President will assist the Vice President in the handling
of the Competitions and door prizes at the regular meeting.
Director – Carver Development Internal:
The Director will help obtain talent for presentations or carving sessions. All
plans to be presented to the Board for approval.
Director – Carver Development External:
The Director will be in charge of external activities related to woodcarving. All
plans are to be presented to the Board for approval.
Appointees:
Appointees are appointed by the President with approval of the Board. In the
event that an elected / appointed Director is unable to serve the term, the President may
appoint a successor for the remainder of that term, with the approval of the Board.
National Representative: Duties will involve submitting articles about the
members and KCWCI activities to “Chip Chats” Magazine and to any other publications.
Historian: The Historian will keep the pictorial and printed material published
about members of KCWCI. Photographs of ribbon winners of the Spring Show and
monthly meetings will be included in the archives. The pictures and documents will be
available to view as directed by the Board.
Ribbon Winners of Monthly Competition Coordinator: Carvings will be installed
in the display. Last month’s winners will be removed and are to be picked up by
member carver at the regular monthly meeting.
Custodians of the Keys: Custodians of the keys will obtain key and open
meeting room before each monthly meeting or Monday night carving. Custodians will
help in the arrangement of meeting equipment, supervise in clean up after meeting, and
locks up after all members are departed and all equipment put away.
Hospitality: Appointee will coordinate the hospitality of any activity involving
the friendship and greeting by Club members, i.e.Brunch, Anniversary Party, and Holiday
Party.
1. Committees
b. The Chairperson will prepare a progress report to be given at the regular
monthly meeting of KCWCI.
b. The Board will review the plan. If approved, the plan will be submitted to the
club for approval.
b. A full accounting of the activity will be made to the Board showing all expenses
paid out and all income received within two (2) months after the event.
c Any Monies from the activity will be given to the Treasurer and deposited in the
bank account of KCWCI. Any loss from the activity will be absorbed by KCWCI.
d The club Treasurer will summarize the financial report and report to the membership
at the next regular monthly meeting.
e. Because of legal and insurance considerations, a waiver may be required of all
participants. These waivers will be kept by the committee chairperson and will be
attached to the final report of the activity to become a permanent record of the KCWCI
for the required time before being destroyed.
2. Inserts, glass eyes, molded or constructed feet, natural, stained, painted
and /or burned finishes are permitted.
2. A carver whose carvings wins a red ribbon at a Carving of the Month competition
cannot enter the same “red ribbon carving” again for the remainder of the Calendar
year, but may enter other carvings.
3. A limit of two (2) carvings per month may be entered.
2. When the carver wins a red ribbon, that red-winning carving cannot be reentered
for the remainder of the calendar year, but the carver may enter other carvings
in the competition.
3. When a carving wins a blue ribbon, the carver is promoted to the carving of
the month competition.
4. If a Novice / Beginner carver enters a carving in the carving of the month
competition, that carver cannot again enter any carving in the novice / beginner competition.
5. A Novice / Beginner competition will be held monthly.
2. This competition will be held annually.